Best Invoicing Software: Top 12 Tools Reviewed

Invoicing is a crucial aspect of running a business, but it can be a tedious and time-consuming task. Fortunately, there are numerous invoicing software solutions available today that can streamline the invoicing process and make it easier to manage. With so many options to choose from, it can be overwhelming to decide which invoicing software is the best fit for your business.

In this article, we have reviewed 12 of the best invoicing software tools currently available on the market. Whether you’re a small business owner or a freelancer, we’ve got you covered with a comprehensive breakdown of each software’s features, pricing, and overall user experience. So, if you’re looking for the perfect invoicing software for your business, read on to find out which tool is the right fit for you!

Let’s Begin!

What Is Invoicing Software?

Invoicing software is a computer program that helps businesses create and manage invoices, which are documents that outline the details of a sale between a seller and a buyer. Invoicing software streamlines the process of creating and sending invoices by automating tasks like calculating prices, adding taxes, and generating payment reminders. 

Invoicing software can also help businesses track their payments and manage their accounts receivable, making it easier to keep track of outstanding payments and reduce the risk of errors or omissions in financial records. Invoicing software can be used by businesses of all sizes, from freelancers and small businesses to large corporations.

Invoicing Software Pros 

Here are the top advantages of invoicing Software: 

  • Time-saving: Invoicing software automates the invoicing process, saving you time and reducing the risk of errors.
  • Professional-looking invoices: Most invoicing software allows you to customize your invoices with your branding and logo, making them look more professional and polished.
  • Easy payment processing: Invoicing software typically allows you to accept various payment methods, including credit cards and PayPal, making it easier for your clients to pay you.
  • Improved cash flow management: With invoicing software, you can keep track of your invoices and payments, allowing you to monitor your cash flow and identify any late payments.
  • Simplified bookkeeping: Invoicing software often integrates with accounting software, making it easier to manage your finances and keep accurate records.
  • Better client communication: Some invoicing software includes messaging features that allow you to communicate with your clients directly through the platform, making it easier to discuss any billing or payment issues.

Invoicing Software Cons

Here are the disadvantages of invoicing software: 

  • Initial set up and learning curve: Depending on the complexity of the software, it may take some time and effort to set up and learn how to use it effectively.
  • Cost: Invoicing software can range from free to quite expensive, and some may require ongoing subscription fees or transaction fees.
  • Potential for technical issues: As with any software, there is always the risk of technical glitches or bugs that may disrupt your invoicing process.
  • Limited customization: Some invoicing software may not allow for much customization beyond basic templates, which may not be ideal for businesses with specific branding or invoicing needs.
  • Security concerns: Invoicing software may store sensitive financial and customer information, which could be at risk of a data breach or hack if the software provider does not have adequate security measures in place.
  • Dependence on technology: If the software or internet connection goes down, you may not be able to access your invoices or process payments until the issue is resolved.

Top Invoicing Software

Here are the top invoicing Software:

1- FreshBooks

FreshBooks is a cloud-based accounting software designed for small business owners and freelancers. It offers a range of features to help users manage their invoicing, expenses, time tracking, and project management. FreshBooks aims to simplify the accounting process by providing an easy-to-use interface and automating many of the tedious tasks associated with invoicing and accounting.

With FreshBooks, users can easily create professional-looking invoices, track their time and expenses, generate financial reports, and manage their projects from start to finish. The software also offers integrations with other popular business tools like PayPal, Stripe, and G Suite. Additionally, FreshBooks offers excellent customer support through phone, email, and live chat.

Key Features:

  • Customizable invoices with your company logo and branding
  • Automated payment reminders and late fees
  • Time tracking with project management tools
  • Expense tracking with receipt scanning
  • Reports for profit and loss, balance sheet, and tax summary
  • Integrations with popular payment processors and business tools
  • Mobile app for iOS and Android devices.

Pricing: 

Plan NameFeaturesMonthly Pricing
LiteInvoicing, expense tracking, time tracking, estimates, basic reporting$15
PlusEverything in Lite, plus: project management, recurring invoices, double-entry accounting reports$25
PremiumEverything in Plus, plus: advanced reporting, team time tracking, client retainers$50
SelectCustomized features, dedicated account manager, priority supportCustom pricing

2- QuickBooks

QuickBooks is a popular accounting software that helps businesses of all sizes manage their finances. It allows users to track expenses, create and send invoices, manage inventory, and generate financial reports. With a user-friendly interface and a range of features, QuickBooks is a great choice for small business owners who want to streamline their accounting processes and stay on top of their finances.

QuickBooks offers a wide range of features that make accounting and financial management easier for businesses.

Key features:

  • Invoicing: Create and send professional-looking invoices to customers with just a few clicks.
  • Expense tracking: Keep track of all your business expenses, including receipts and bills, in one place.
  • Banking: Connect your bank and credit card accounts to QuickBooks to automatically import transactions and reconcile accounts.
  • Reporting: Generate financial reports such as profit and loss statements, balance sheets, and cash flow statements.
  • Inventory management: Keep track of your inventory levels and get alerts when stock is running low.
  • Time tracking: Track the time spent on different projects and tasks to accurately bill clients or customers.
  • Payroll management: Calculate and process payroll for employees, including tax filings and deductions.
  • Mobile app: Access your QuickBooks account from anywhere with the mobile app, which allows you to create and send invoices, track expenses, and view financial reports on-the-go.

Pricing: 

QuickBooks PlanPrice (per month)Features
Simple Start$25Invoicing, basic expense tracking, reporting
Essentials$40Simple Start features, bill management, time tracking
Plus$70Essentials features, inventory tracking, project profitability, 1099 management
Advanced$150Plus features, dedicated account manager, enhanced custom fields, priority customer support

3- Xero

Xero is a cloud-based accounting software that is designed to simplify the accounting process for small businesses and accountants. It offers a range of features including invoicing, inventory management, bank reconciliation, expense tracking, and financial reporting. Xero is known for its user-friendly interface and intuitive design, making it easy for even non-accountants to use.

One of the key benefits of Xero is that it integrates with hundreds of third-party applications, such as payment gateways, CRM systems, and inventory management tools, allowing businesses to customize the software to their specific needs. Another advantage is its mobile app, which allows users to manage their finances on-the-go. Additionally, Xero offers round-the-clock customer support and comprehensive training resources, making it a reliable and convenient option for small businesses.

Features:

  • Invoicing and billing
  • Inventory management
  • Bank reconciliation
  • Expense tracking
  • Financial reporting
  • Multi-currency support
  • Third-party integrations
  • Mobile app
  • Automatic backups and updates
  • Customer support and training resources.

Pricing: 

Xero Pricing PlansEarlyGrowingEstablished
Monthly Price$11$32$62
Features
Invoicing✔️✔️✔️
Quotes✔️✔️✔️
Bills✔️✔️✔️
Bank Connections20UnlimitedUnlimited
Multi-Currency✔️✔️✔️

4- Zoho Invoice

Zoho Invoice is a cloud-based invoicing software designed to simplify the invoicing process for small business owners and freelancers. With Zoho Invoice, users can create and send professional-looking invoices, track payments, manage expenses, and generate detailed reports on their financial activity. The software also integrates with a range of payment gateways, making it easy for customers to pay invoices online. Zoho Invoice is available on desktop and mobile devices, making it accessible from anywhere with an internet connection.

Features:

  • Customizable invoice templates and automated recurring invoices
  • Time tracking and project management capabilities
  • Payment reminders and automated thank-you notes
  • Expense tracking and receipt management
  • Integration with popular payment gateways such as PayPal and Stripe
  • Detailed financial reports and dashboard for real-time insights
  • Multi-currency support and tax calculation
  • Client portal for easy communication and collaboration with clients
  • Mobile app for iOS and Android devices

Pricing: 

PlanFeaturesPrice
Free– Invoicing for up to 5 customersFree
– Accept payments online
Basic– Invoicing for up to 50 customers$9/user/month
– Time tracking
– Project management
Standard– Invoicing for up to 500 customers$19/user/month
– Purchase order
– Inventory management
Professional– Invoicing for unlimited customers$29/user/month
– Custom workflows
– Sales approval
– Subscription billing
– Automated workflows

5- Wave

Wave is a free accounting software designed for small businesses, freelancers, and entrepreneurs. It offers a range of financial management tools, including invoicing, accounting, and receipt scanning. Wave’s user-friendly interface makes it easy to manage financial tasks without requiring extensive accounting knowledge.

One of the standout features of Wave is its comprehensive invoicing capabilities. Users can create customized invoices, track payments, and set up automatic payment reminders. Wave also offers expense tracking and reporting, making it easier to keep track of business expenses and categorize them for tax purposes. Additionally, Wave integrates with a variety of payment processors, allowing customers to pay invoices online.

Features:

  • Free accounting software
  • Invoicing capabilities with customizable templates
  • Automatic payment reminders and online payment processing
  • Receipt scanning and expense tracking
  • Bank reconciliation and financial reporting
  • Payroll management for an additional fee
  • Integrations with a variety of third-party applications
  • User-friendly interface for easy financial management.

Pricing: 

PlanPriceFeatures
Free$0Unlimited invoicing and accounting, customer and vendor management, receipt scanning, and mobile invoicing.
Wave Plus$20/month or $200/yearAll the features of the Free plan, plus unlimited bank and credit card connections, unlimited users and more advanced accounting features.
PayrollStarting at $35/monthIncludes all the features of Wave Plus, plus payroll processing for employees and contractors. Pricing varies depending on the number of employees.

6- Hiveage

Hiveage is a cloud-based invoicing and billing software that provides small business owners and freelancers with an easy and efficient way to manage their invoicing needs. With Hiveage, users can create and send professional-looking invoices, track time, manage expenses, and accept online payments. The software also offers a range of customizable templates and automated workflows to streamline the invoicing process.

Hiveage’s key features include time tracking, project management, recurring invoicing, multi-currency support, and integrations with popular payment gateways and accounting software. The software also allows users to create estimates, quotes, and credit notes, as well as send reminders and late payment fees. 

Additionally, Hiveage offers a mobile app for iOS and Android devices, allowing users to manage their invoicing needs on-the-go. With its user-friendly interface and affordable pricing plans, Hiveage is an excellent choice for small business owners and freelancers who are looking for a simple and effective invoicing solution.

Some of the notable features of Hiveage are:

  • Customizable invoices with a variety of templates and branding options
  • Time tracking and project management tools for better organization and efficiency
  • Automatic recurring invoicing and payment reminders to save time and reduce errors
  • Multi-currency support and online payment integration with PayPal, Stripe, and more
  • Comprehensive reporting and analytics to track income, expenses, and profit margins
  • Seamless integration with accounting software like QuickBooks and Xero
  • Mobile app for iOS and Android devices for easy invoicing on-the-go.

Pricing: 

PlanPrice (monthly)Features
Free$0Unlimited clients and invoices, one user, one business
Basic$15Unlimited clients and invoices, one user, multiple businesses, time tracking, expense tracking, online payments, reporting, and 5 team members
Studio$29All Basic features, plus: recurring invoices, estimates, purchase orders, time and expense approval, multi-currency support, and 15 team members
Professional$49All Studio features, plus: project management, unlimited team members, client portal, late fees, credits, payment reminders, bank-level security, and API access
EnterpriseCustomAll Professional features, plus: dedicated account manager, onboarding assistance, custom branding, custom integrations, multi-entity support, and advanced reporting

7- Invoicely

Invoicely is a cloud-based invoicing software designed to simplify the invoicing process for freelancers and small businesses. It offers a user-friendly interface that allows users to easily create and send professional-looking invoices, manage their expenses, and track their time. Invoicely also offers a variety of payment options, including PayPal, Stripe, and credit card payments, making it easy for customers to pay invoices online. Additionally, Invoicely provides users with reports that offer insights into their business’s financial performance, allowing them to make data-driven decisions.

Features:

  • Customizable invoices with your branding and logo
  • Recurring billing options for regular clients
  • Expense tracking to keep track of business expenses
  • Time tracking to accurately bill for hourly work
  • Integration with payment gateways such as PayPal and Stripe
  • Automated payment reminders to encourage timely payments
  • Reports and insights on business performance
  • Mobile app for invoicing on-the-go

Pricing: 

Invoicing SoftwarePricing
FreshBooksStarting at $15/month
QuickBooksStarting at $25/month
XeroStarting at $11/month
Zoho InvoiceStarting at $9/month
WaveFree
HiveageStarting at $15/month
HarvestStarting at $12/month
Invoice2goStarting at $4.99/month
Square InvoicesFree to use, 2.9% + 30 cents per transaction
PayPal InvoicingFree to use, 2.9% + 30 cents per transaction
Bill.comStarting at $39/month
TipaltiCustom pricing based on business needs

8- Bill.com

Bill.com is a cloud-based platform that offers a comprehensive set of financial management tools for businesses. It simplifies the billing and invoicing process, allowing users to send and receive payments securely and efficiently. Bill.com also provides features for accounts payable and accounts receivable, as well as tools for managing cash flow, budgeting, and forecasting.

One of the key features of Bill.com is its ability to automate the accounts payable and accounts receivable process, reducing the need for manual data entry and minimizing errors. It also offers seamless integration with popular accounting software such as QuickBooks and Xero, making it easy to sync financial data across different platforms. Other notable features of Bill.com include customizable payment options, automated payment reminders, and a mobile app for on-the-go access to financial information. Overall, Bill.com is a comprehensive financial management tool that can help businesses streamline their financial operations and improve cash flow management.

Features:

  • Accounts payable and accounts receivable automation
  • Integration with popular accounting software
  • Customizable payment options
  • Automated payment reminders
  • Mobile app for on-the-go access
  • Multi-currency support
  • Advanced security measures for secure transactions
  • Cash flow management tools
  • Budgeting and forecasting capabilities

Pricing: 

Plan NameMonthly CostFeatures
Essential$39Unlimited digital payments and invoices, custom branding, approval workflows, and integration with accounting software
Team$49All Essential features plus team collaboration tools, advanced user roles and permissions, and payment approvals
CorporateCustom pricingAll Team features plus advanced security features, dedicated account management, and customized training and support

9- PayPal

PayPal is a digital payment system that allows individuals and businesses to make online transactions securely and efficiently. Founded in 1998, PayPal has become one of the most popular payment platforms in the world, with over 400 million active users in more than 200 countries. Users can link their PayPal account to their bank account, credit card, or debit card to send and receive payments online. PayPal is known for its ease of use, reliability, and security, making it a popular choice for online shoppers and businesses of all sizes.

Features:

  • Send and receive payments in over 100 currencies worldwide
  • Accept payments from credit cards, debit cards, and bank accounts
  • Buyer and seller protection for eligible transactions
  • Integration with popular e-commerce platforms such as Shopify, WooCommerce, and Magento
  • PayPal Here card reader for in-person payments
  • Mobile app for convenient payment management on the go
  • Instant transfer of funds to eligible debit cards with a fee
  • Customizable invoices and receipts for businesses
  • Multiple levels of security, including two-factor authentication and fraud detection

Pricing: 

PayPal Pricing
Transaction Fee2.9% + $0.30 per transaction
Micropayments Fee5% + $0.05 per transaction for payments under $10
International Transaction FeeAdditional 1% charge for transactions processed outside of the U.S.
Chargeback Fee$20 per chargeback
Refund FeeNo fee charged for refunds, but the transaction fee for the original payment is not refunded

10- Square

Square is a popular payment processing company that offers a range of services to help businesses accept payments, manage their finances, and grow. Founded in 2009, Square has quickly become a leader in the payment processing industry with its innovative technology and user-friendly platform. Square’s services include a point-of-sale system, online payment processing, invoicing, payroll, and more.

One of Square’s key features is its point-of-sale system, which allows businesses to accept credit card payments and manage their inventory all in one place. Square also offers a free online store builder, which makes it easy for businesses to set up an online presence and sell their products or services online. Additionally, Square’s invoicing feature makes it easy for businesses to create and send professional invoices, track payments, and manage their cash flow.

Features:

  • Fast deposits: Get your money deposited in your bank account as soon as the next business day.
  • Secure payments: Square uses encryption and fraud detection to keep your transactions safe.
  • Customizable reporting: Generate reports on sales, inventory, and customer data.
  • Customer management: Keep track of customer information, preferences, and purchase history.
  • Marketing tools: Run targeted email campaigns and loyalty programs to drive sales and build customer relationships.

Pricing: 

square Pricing
Square Invoices: Free
Square Point of Sale: Free (with payment processing fees)
Square for Retail: Starting at $0/month + 2.5% + 10¢ per tap, dip, or swipe
Square Appointments: Starting at $0/month + 2.5% per transaction
Square for Restaurants: Starting at $60/month/location
Square Online: Starting at $0/month + 2.9% + 30¢ per transaction
Square for E-commerce: Starting at $0/month + 2.9% + 30¢ per transaction
Square Loyalty: Starting at $0/month + 2.9% + 30¢ per transaction
Square Marketing: Starting at $15/month

11- FreeAgent

FreeAgent is a cloud-based accounting software designed to help freelancers, contractors, and small businesses manage their finances more efficiently. It offers a range of features that allow users to handle invoicing, expenses, banking, tax filings, and more. FreeAgent also provides a real-time overview of your business finances, making it easy to keep track of cash flow and plan for the future.

With FreeAgent, users can create and send professional invoices, automate recurring invoices, and set up payment reminders. The software also offers an expense tracking feature that allows users to easily capture expenses, categorize them, and generate expense reports. Additionally, FreeAgent provides bank feeds that can be automatically imported into the software, reducing manual data entry. 

Features:

  • Time tracking and project management tools
  • Tax timeline that outlines key filing dates and deadlines
  • Customizable dashboard that displays key financial metrics
  • Collaborative tools that allow you to share information with your accountant or team members
  • Mobile app for on-the-go access to your finances

Pricing: 

PlanMonthly PriceFeatures Included
Sole Trader$0Limited to one user, income and expense tracking, tax estimates
Limited$12Invoicing, bank connections, project tracking, unlimited users
Premium$24Advanced features, priority support, multi-currency invoicing

12- Harvest

Harvest is a popular cloud-based time tracking and invoicing software that helps businesses manage their projects, track their time, and streamline their invoicing process. The software is designed to be user-friendly, intuitive, and customizable, making it an excellent choice for freelancers, small businesses, and large enterprises alike. With Harvest, users can easily track their billable hours, generate professional-looking invoices, and get paid faster.

Features:

  • Time tracking: users can track their time spent on different tasks and projects, either manually or with a timer.
  • Invoicing: users can generate customizable invoices that include billable hours, expenses, and other charges.
  • Expense tracking: users can track their business expenses and include them on their invoices.
  • Project management: users can create and manage projects, assign tasks, and collaborate with team members.
  • Reporting: users can generate various reports on their billable hours, expenses, and other project data.
  • Integrations: Harvest integrates with various other tools, such as Trello, Asana, and QuickBooks.

Pricing: 

PlanPrice per MonthFeatures Included
Free$01 user, 2 projects, limited reports and invoicing features
Solo$121 user, unlimited projects, time and expense tracking, invoicing, estimates, and basic reporting
Team$10 per user2+ users, all Solo features, team-based permissions, timesheet approvals, project budget alerts
Business$25 per userAll Team features, advanced reporting, invoicing, and time tracking features, project management tools
EnterpriseCustom pricingAll Business features, advanced security and customization options, dedicated account manager

Best Invoicing Software Comparison

Invoicing SoftwareFeaturesPricingUser Experience
FreshBooksTime Tracking, Client Portal, Mobile AppStarting at $15/monthEasy-to-use interface, excellent customer support
QuickBooksExpense Tracking, Inventory Management, Mobile AppStarting at $25/monthRobust features, steep learning curve for beginners
XeroInventory Tracking, Purchase Order Creation, Mobile AppStarting at $11/monthIntuitive interface, strong invoicing capabilities
Zoho InvoiceProject Management, Time Tracking, Mobile AppStarting at $9/monthAffordable pricing, extensive integrations
WaveExpense Tracking, Receipt Scanning, Mobile AppFreeSimple and easy to use, limited customer support
HiveageTime Tracking, Expense Tracking, Mobile AppStarting at $15/monthUser-friendly interface, comprehensive features
InvoicelyTime Tracking, Expense Tracking, Mobile AppStarting at $9.99/monthAffordable pricing, customization options
Bill.comBill Payment, Invoice Management, Mobile AppStarting at $39/monthExcellent payment processing capabilities, pricey
PayPalOnline Payments, Recurring Invoices, Mobile App2.9% + $0.30 per transactionWidely accepted, limited invoicing features
SquarePoint of Sale Integration, Customizable Invoices, Mobile App2.9% + $0.30 per transactionEasy-to-use interface, limited accounting features
FreeAgentTime Tracking, Project Management, Mobile AppStarting at $12/monthRobust invoicing and accounting features, limited customization
HarvestTime Tracking, Expense Tracking, Mobile AppStarting at $12/monthExcellent time-tracking features, limited customization options

Conclusion 


Choosing the best invoicing software for your business can have a significant impact on your productivity, cash flow, and customer satisfaction. There are many options available in the market, and the best invoicing software for you will depend on your specific business needs, budget, and goals.

When considering different invoicing software options, it’s important to look for features such as customization, automation, and integration with other business tools. You may also want to consider factors like ease of use, customer support, and pricing.

Ultimately, the best invoicing software will be the one that helps you streamline your invoicing process, get paid faster, and focus on what matters most – growing your business.

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